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4th Sector Solutions
4th Sector Solutions provide start-up back office, training and consulting services to charter schools. Its specializes in financial management and reporting, school operations, human resources management, and start-up management. Its leaders each have over 12 years of charter school industry experience in 14 states.

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Financial Management

2010 Charter School Facility Finance Landscape
2010 Charter School Facility Finance Landscape - The Educational Facilities Financing Center (EFFC) of the Local Initiatives Support Corporation (LISC) is pleased to announce publication of the "2010 Charter School Facility Finance Landscape," an updated mapping survey of private nonprofit and public financing programs for charter school facilities across the nation, including for the first time, information on charter school access to the tax-exempt bond market.

The 2010 Landscape includes descriptions of private philanthropies and nonprofit organizations active in the sector and detailed data on all rated charter school bond issuances through 2009. Performance data is provided for both loans and tax-exempt bond issues, indicating strong performance for charter schools that have obtained financing to date. Public initiatives are also detailed, including federal programs supportive of charter school facilities and state policies in all 40 jurisdictions with a charter law.

Securing adequate and affordable facilities remains a central challenge for charter school operators in 2010, hindering the growth of some of the country's highest performing schools and limiting the impact of charter schools in the nation's education reform efforts. Equitable public facilities funding remains an elusive goal. At the same time, the economic downturn and tightening of the credit markets have slowed charter school access to private sector financing. The result has been an expanding public charter school population held captive to the vagaries of the global economy.

The 2010 Landscape will serve as a roadmap for individual charter schools as they strive to finance their buildings and as a policy guide for those interested in helping to rationalize the sector and develop more equitable funding for charter school facilities. The report includes all available website and statutory references, with active links in the electronic version.


8 Elements of Project Sustainability
The 8 Elements of Project Sustainability article highlights the eight essential elements that a school or district should consider when planning a project, school-wide or district-wide initiative or applying for grant funds to implement or expand a project.
Submitted By: Sheila Fernley
SAF Educational Solutions LLC


Add/Change/Inactivate Vendor Information
The add/change/inactivate vendor information form tool can be used to add or update a vendor for your school.
Submitted By: Charter School Tools
Charter School Tools


Borrowing With Tax-Exempt Bonds
Borrowing With Tax-Exempt Bonds tools discusses many great topics in regards to tax-exempt bonds including why to use tax-exempt bonds, timing of project acquisition, eligible uses of bond funds, and many other topics.
Submitted By: Courtney Braganza
Orrick, Herrington & Sutcliffe LLP


Budget Management After Years of Cuts
Budget Management After Years of Cuts tool is from the 2012 National Charter school conference. This tool will discuss how charter schools can operate with extremely limited funds after repeated reductions. Participants will learn about a practical list of areas to review for cust and proven methods of doing more with less. The overall budget of an average charter school will also be reviewed, appropriate percentages for each function will be recommended, and some creative ideas for controlling costs will be examined.
Submitted By: Kathleen Mone
Elysian Charter School


Budgeting & Scheduling for School Success
Budgeting & Scheduling for School Success - This presentation discusses what drives teacher staffing, how many teachers does a school need, education and staffing efficiency, staffing other positions, and scenario with financial constraints.
Submitted By: Glenn Turtel
4th Sector Solutions
  

Charter Cash Borrowing
Charter Cash Borrowing is from the 2013 California Charter School Conference. This tool covers the result of state deferrals, cash is a critical issue for charter schools in California. Legislation enacted in 2012 provides more opportunities for charters to borrow cash at competitive interest rates.
Submitted By: Vicki L. Barber
El Dorado County Office of Education


Charter School Audits from Preparation to Resolution
The Charter School Audits from Preparation to Resolution tool is from a presentation at the 2012 California Charter School conference. Audit season can be a stressful time. Learn tips to avoid pitfalls, proactively prepare before the auditors arrive, and respond to and resolve any audit exceptions or deficiencies. Does your school promote and maintain systems of accountability? Learn about the revised IRS Form 990 requirements now in effect. If you follow our guidelines properly, you can be sure to have happy auditors and stress-free field work.
Submitted By: Tammy Stanton
ExED


Charter School Bond Issuance: A Complete History
Charter School Bond Issuance: A Complete History serves to provide greater transparency to the charter school sector of the municipal market for both investors and charter school borrowers. This data-rich compendium examines the 13-year history of the charter school tax-exempt bond sector, and for the first time.
Submitted By: Reena Bhatia
Local Initiatives Support Corporation


Concession Sales Reconciliation Form
The Concession Sales Reconciliation form is available in Excel or PDF (with calculations.) Use this form to keep track of and reconcile your concession stand sales for any school event.
Submitted By: Charter School Tools
Charter School Tools
  

Core Principles for Managing Federal Grants
Core Principles for Managing Federal Grants tools is from the 2013 National Charter conference. Charter schools receive federal grants to support education programs, but they must navigate a complex network of rules in order to spend funds. This presentation provides an overview of the grant rules charter schools must follow and the internal control systems needed to effectively manage federal programs. This presentation will also provide insight into ways charter schools can spend federal grants more effectively to achieve their goals.
Submitted By: Melissa Junge
Federal Education Group


Cost Saving Success Stories
Cost Saving Success Stories is a presentation from the 2013 New Jersey Charter School Conference. This tool discusses cost saving success stories and how you can implement them at your school.
Submitted By: Kathy Mone
Elysian Charter School of Hoboken


Direct Deposit Form
The direct deposit form allows employees to enroll in the companies direct deposit payment selection.
Submitted By: Charter School Tools
Charter School Tools


Donation Thank You Letter
The Donation Thank You Letter can be used when your school or organization receives a donation and you would like to send the donor a thank you response.
Submitted By: Charter School Tools
Charter School Tools


E-Rate Program: 2015 Changes What the New E-Rate Rules Mean for Your Charter School
E-Rate Program: 2015 Changes What the New E-Rate Rules Mean for Your Charter School tool discusses the changes to E-Rate for the year 2015.
Submitted By: Ben Sniecinski
E-Rate Advantage, LLC


ExED's "Do's" and "Don'ts" of Charter School Fiscal Responsibility
Don't be surprised. Know what questions to ask when reviewing your school's financial position. You are ultimately responsible if your school is financially mismanaged. This interactive, hands-on session will provide you with unique facts about school finance and the skills needed to identify potential problems. This workshop will also include group discussion and review of sample school financial statements.
Submitted By: Tammy Stanton
ExEd


Expense Report
The expense report form automatically calculates your reimbursement based on expenses submitted.
Submitted By: Charter School Tools
Charter School Tools
  

Facilities Financing Overview and Best Practices: Tax-Exempt Bonds
Facilities Financing Overview and Best Practices: Tax-Exempt Bonds tool is a presentation from the 2014 National Charter Schools Conference. Charter school finance officers will discuss best practices and lessons learned about tax-exempt bond financing for facilities in a panel presentation moderated by leading market professionals. Topics include: benefits of the bond market; credit and performance requirements; innovative solutions for startups, expansion and networks; real estate and project planning; and living through a bond deal.
Submitted By: Eugene Clark-Herrera
Orrick Herrington & Sutcliffe LLP


Federal Funding Opportunities for Charter Schools
This tool is a presentation from the 2012 National Charter School Conference. It covers potential funding opportunities for charter schools. While most schools are aware of the charter schools program grants and subgrants, this session will cover education programs and other funding sources, how to use www.grants.gov to search and apply for grants and the National Charter School Resource Center's grants database.
Submitted By: Kate Meeley
US Department of Education


Finance 101 for Charter School Board Members
The Finance 101 for Charter School Board Members is a presentation from the 2012 National Charter School Conference. Learn what questions to ask when reviewing your school's financial position. This tool will provide participants with skills and unique facts about school finance, building on how to identify potential problems.
Submitted By: Tammy Stanton
ExED


Finance, HR, and Operations Do's & Don'ts
Finance, HR, and Operations Do's & Don'ts is a tool from the Louisiana Association of Public Charter Schools Conference. This tool covers all the do's and don'ts related to finance, HR, and school operations.
Submitted By: Joe Keeney
4th Sector Solutions


Financial Audit Checklist & Tracker
Financial Audit Checklist & Tracker tool is to be used as a checklist and tracker during an audit.
Submitted By: Joe Keeney
4th Sector Solutions


Financial Concepts All Charter Board Members Need to Know
Financial Concepts All Charter Board Members Need to Know tools is from the 2013 National Charter School Conference. Charter board members bring a vast set of skills to board service. However, regardless of each member’s personal skill set, because charters are public institutions entrusted with stewarding millions of dollars of public funds, all board members must have a firm grasp of the financial health of their schools. It is not acceptable for board members to defer to the Treasurer on all things financial. This session will discuss how to ensure all board members have a firm grasp on their school’s finanancial health.
Submitted By: John Tarvin
Claremont Consulting


Financing: Speed Date Your Lender
Financing: Speed Date Your Lender tool is from the 2013 National Charter School Conference. Which lender is right for your school? Never before at the conference has there been an opportunity to discuss your charter school financing questions and projects with multiple lenders all in the same room. This session will provide a brief summary of organizations, including bond financers and lenders. Then you’ll have an opportunity to speed date your potential lenders and ask them questions about your project.
Submitted By: Stephanie DeVane
Nonprofit Finance Fund


Finding Facility Financing
This Finding Facility Financing article by Joe Keeney discusses the variety of forms facility financing can come. The article covers ways to fund your charter school and proposes solutions to charter school facility financing solutions.
Charter Schools Insider


Forming a Project Sustainability Plan
This Forming a Project Sustainability Plan article highlights the steps necessary to creating a sustainability plan when planning a project and/or applying for a grant.
Submitted By: Sheila Fernley
SAF Educational Solutions LLC


From Red to Black: Rebuilding After a Financial Crisis
From Red to Black: Rebuilding After a Financial Crisis is a presentation from the 2014 National Charter Schools Conference. Talking about finances isn’t sexy, but it’s a necessary conversation for all schools. In the early 2000s, ICEF Public Schools in South Los Angeles launched an aggressive growth campaign & fell into financial difficulties that nearly led to the network’s closure. Learn what led to the near disaster and how strong leadership, school-based budgeting and strategic planning have stabilized ICEF.
Submitted By: Greg Brendel
ICEF Public Schools


Funding & Policy Frameworks: Virtual Learning
The Funding & Policy Frameworks: Virtual Learning covers what promise and potential online learning, blended learning and cyber learning holds. This tool will use examples from the landscape of online learning as a basis to bring to life questions on the transformation of learning, teaching and authorizing in a cyber age.
Submitted By: Susan Patrick
iNACOL


Fundraiser Financial Report
The Fundraiser Financial Report is a useful Excel spreadsheet that calculates the money raised and information regarding your school's fundraiser. It also includes sample spreadsheets on how to use the form.
Submitted By: Charter School Tools
Charter School Tools
  

Fundraiser Request Form
The Fundraiser Request Form can be utilized to request a school fundraiser. The excel spreadsheet includes the type of activity, date, estimated faculty time involvement, and cost of activity.
Submitted By: Charter School Tools
Charter School Tools
  

Grant Writing: The Good, The Bad, The Ugly
The Grant Writing: The Good, The Bad, The Ugly will explain the difference between fundraising and grantwriting.
Submitted By: Ginny Byrd Porter
Research Associates


Guidelines for Handling School Funds
Guidelines for Handling School Funds - As a teacher and/or sponsor of a particular extracurricular school club or activity, it may be necessary for you to collect and receive money from students in your class(es) or extracurricular club/activity. Before any money is solicited from students or parents, administration must give formal approval of the activity.
Submitted By: Charter School Tools
Charter School Tools


Invoice Approval Form
The invoice approval form is an excel spreadsheet to approval invoices submitted by vendors to your school.
Submitted By: Charter School Tools
Charter School Tools
  

IRS Form 1023
IRS Form 1023 is used to apply for tax-exempt status with the IRS, mainly used for Non-Profits.


Louisiana Charter School Budgeting Presentation
Louisiana Charter School Budgeting Presentation - This tool covers information regarding revenues, personnel, other than Personnel, start-up, cash flow, self-perform vs. outsource, and where to start on a budget.
Submitted By: Glenn Turtel
4th Sector Solutions


Massachusetts Charter School Recommended Fiscal Policies & Procedures Guide
Massachusetts Charter School Recommended Fiscal Policies & Procedures Guide was developed by the Massachusetts Department of Education to serve as a road map for schools to reference when developing the internal controls of their organization.
Submitted By: Massachusetts Department of Education
Massachusetts Department of Education


Mileage Reimbursement Form
The mileage reimbursement form automatically calculates your reimbursement amount based on miles.
Submitted By: Charter School Tools
Charter School Tools
  

Payment Receipt Log
The Payment Receipt Log is used to keep track of funds received.
Submitted By: Charter School Tools
Charter School Tools
  

Payroll Calendar for 2011-2012
This excel spreadsheet is a payroll calendar for the year 2010-2011. It includes information such as the date documentation is due to Human Resources, date the timesheets are due, payroll summary due date, the processing date, the period covered for salaried employees, and much more.
Charter School Tools
  

Planning Proposals that Get Funded
The Planning Proposals that Get Funded article highlights the importance of advance planning in order to increase the chances of being awarded grants.
Submitted By: Sheila Fernley
SAF Educational Solutions LLC


Program-Related Investments & Facilities Financing
The Program-Related Investments & Facilities Financing is a Power-Point presentation from the National Charter School Conference 2010 regarding Program-Related Investments & Facilities Financing.
Bill & Melinda Gates Foundation


Purchase Order Form
The Purchase Order Form is an Excel document includes three spreadsheets: instructions on how to use, choices to select from, and the purchase order form.
Submitted By: Charter School Tools
Charter School Tools
  

School Club Account Deposit Register Form
The School Club Account Register Form is an Excel tool is used to keep a record of your school's club accounts.
Submitted By: Charter School Tools
Charter School Tools
  

School Club Account Register
The school club account register is used to keep track of all clubs at your school. Allows you to enter a receipt number, check number, date collected, date deposited, description of transaction, vendor name, the debit or credit amounts, and the balance.
Submitted By: Charter School Tools
Charter School Tools
  

Standard Credit Card Policy
The Standard Credit Card Policy contains a corporate credit card policy, a policy acknowledgement form, and a credit card received policy acknowledgement form.
Submitted By: Charter School Tools
Charter School Tools


Standard Petty Cash Request Form
The Standard Petty Cash Request Form is an Excel spreadsheet helps employees keep track of the petty cash spending account. The spreadsheet includes four sections which include the petty cash request form, policy and directions for use, voucher, and school choices.
Submitted By: Charter School Tools
Charter School Tools
  

Standard Timesheet Form - 2010
The Standard Timesheet Form - 2010 is an Excel standard timesheet form includes six sections for your school employees to keep track of time worked.
Submitted By: Charter School Tools
Charter School Tools
  

Standards and Procedures for Audits of California K-12 Local Education Agencies 2011-12
The Standards and Procedures for Audits of California K-12 Local Education Agencies 2011-12 tool is from a presentation at the 2012 California Charter School conference. Audit season can be a stressful time. Learn tips to avoid pitfalls, proactively prepare before the auditors arrive, and respond to and resolve any audit exceptions or deficiencies. Does your school promote and maintain systems of accountability? Learn about the revised IRS Form 990 requirements now in effect. If you follow our guidelines properly, you can be sure to have happy auditors and stress-free field work.
Submitted By: Tammy Stanton
ExED


Sustainability... What Separates Good Grants from Great Programs
This Sustainability... What Separates Good Grants from Great Programs article addresses the importance of recognizing what sustainability means to getting grants and more important, developing great programs with long-term effects.
Submitted By: Sheila Fernley
SAF Educational Solutions LLC


Ticket Sale Reconciliation Form
Use the Ticket Sale Reconciliation Form to reconcile money collected from an event where tickets were sold at your school.
Submitted By: Charter School Tools
Charter School Tools
  

Tips for Proper Segregation of Duties
Don't be surprised. Know what questions to ask when reviewing your school's financial position. You are ultimately responsible if your school is financially mismanaged. This interactive, hands-on session will provide you with unique facts about school finance and the skills needed to identify potential problems. This workshop will also include group discussion and review of sample school financial statements.
Submitted By: Tammy Stanton
ExEd


Top Ten Financial Management Mistakes to Avoid, and Other Deadly Sins and Lesser Evils
The Top Ten Financial Management Mistakes to Avoid, and Other Deadly Sins and Lesser Evil presentation is from the 2013 National Charter School Conference. This presentation covers what the roles and responsibilities of Board Treasurers and Finance Committees. This “quick hit” tool will address critical issues in financial oversight, including financial controls, compliance and reporting, budget management and re-forecasting, outsourcing and contract management, and planning for facility financing.
Submitted By: Joe Keeney
Charter School Tools


Travel and Expense Policy
Travel and Expense Policy - The school recognizes that employees of may be required to travel or incur other expenses from time to time. The purpose of this policy is to ensure that (a) adequate cost controls are in place, (b) travel and other expenditures are appropriate, and (c) to provide a uniform and consistent approach for the timely reimbursement of authorized expenses incurred by personnel.
Submitted By: Charter School Tools
Charter School Tools
  

U.S. Charter Schools' Median Ratios Reveal A Young Sector Growing Rapidly But With Volatility
U.S. Charter Schools' Median Ratios Reveal A Young Sector Growing Rapidly But With Volatility tool is from Standard & Poor's Ratings Service. The growth and volatility of charter school ratings exceed that of our other public finance sectors and we expect that to continue as this one evolves, schools adapt to local political climates, new financing opportunities emerge, and schools continue to access the capital markets to secure funding for facility needs. However, the charter schools' small size and relatively short operating history and limited financial flexibility present performance uncertainty and potential for rating changes.
Submitted By: Jessica Matsumori
Standard & Poor's


Your Job as a Board Member and How to Do it Well
Your Job as a Board Member and How to Do it Well tool is from the 2013 National Charter School Conference. As public institutions committed to education reform, charter schools must perform well within a highly scrutinized environment where schools are held to higher levels of accountability. Working within this environment, it is imperative that board members fully understand their unique job, how it differs from traditional board service and how to do their jobs exceptionally well.
Submitted By: John Tarvin
Claremont Consulting




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